Honorary Treasurer

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Organisation: Hastings and Rother Samaritans

Location Hastings, East Sussex, TN34 1SR
Where the role is based Mainly at home
Travel limit We would prefer applicants to live within 50 miles of the branch
Application deadline 05 Jun 2017
Opportunity type Ongoing role
Reference number J54937

Opportunity description

The treasurer will work closely with the branch director’s team to ensure that the branch is managed effectively and that every pound helps to improve our callers' lives. 

The role

Overall role description

  • Oversee the financial affairs of Hastings and Rother Samaritans and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are maintained.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits.

Specific tasks

  • Liaise with the director, deputy directors and trustees to ensure the financial viability of the organisation.
  • Make trustees aware of their financial obligations and take a lead in interpreting financial data to them.
  • Report the financial position of the charity (balance sheet, cash flow, fundraising performance etc.) at each of four committee meetings and the AGM.
  • Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
  • Lead on appointing and liaising with auditors/an independent examiner.
  • Appraise the financial viability of plans, proposals and feasibility studies.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, i.e.:
    • cheque signatories
    • purchasing limits
    • purchasing systems
    • petty cash/ float
    • volunteer expenses
    • payments to our part-time cleaner.
  • Arrange payments to creditors, including the payment of volunteer expenses, as appropriate and arrange appropriate signatures on payments as necessary.
  • Make the necessary arrangements to collect payments from debtors and bank payments promptly.

Required skills

  • Bookkeeping
  • Financial management
  • Database
  • Business advice / analysis
  • Strategic development and planning

Person description

  • Knowledge and experience of current finance and fundraising practice relevant to voluntary and community organisations.
  • Knowledge of bookkeeping and financial management (as necessary).
  • Good financial analysis skills.
  • Ability to communicate clearly and to delegate appropriately.

What impact the opportunity will have

Our branch has over sixty ‘listening volunteers’ supporting our clients. The branch is solvent with a very healthy bank balance. Our accounts are in good order but our volunteer treasurer is stepping down at the end of May 2017.

We now seek a new treasurer from June 2017.

What’s in it for the volunteer?

This is an honorary role and, as such, is unpaid. Travel and subsistence expenses are granted in accordance with branch protocols.

The branch will meet subscription costs to the Honorary Treasurers’ Association and support access to relevant training to enable the successful applicant to develop in the role.

The branch treasurer is able to call on support from Samaritans’ regional treasurer as necessary.

Additional training will also be available should the successful applicant wish to support vulnerable people as a ‘listening volunteer’ and meets the necessary criteria.

Time commitment

Either in or out of office hours

The time commitment is likely to be 3 or 4 hours a week on average. The successful candidate will need to attend five evening meetings annually.

Other details

Additional application instructions

As this is a key role of trust within our organisation, appointment is subject to the receipt of good professional references and Disclosure and Barring Service (DBS) ‘basic’ level clearance. The latter will be administered and paid for by the branch. For more details, please refer to: https://www.gov.uk/disclosure-barring-service-check/overview